When a pivot table has grand totals, Excel automatically names those totals. I’ll show you some examples, with details on which grand total headings you can change. Syntax of GETPIVOTDATA Formula Example of GETPIVOTDATA Formula Making GETPIVOTDATA Formula Dynamic. GETPIVOTDATA formula is used with a pivot table to fetch values. Bill Jelen Michael Alexander Pivot Table Data Crunching Microsoft
GETPIVOTDATA Formula Excel – How to use GETPIVOTDATA Function with Pivot Table. Syntax of GETPIVOTDATA Formula. Example of GETPIVOTDATA Formula. Making GETPIVOTDATA Formula Dynamic.
GETPIVOTDATA formula is used with a pivot table to fetch values from it. GETPIVOTDATA Formula Syntax. The GETPIVOTDATA Formula has the following syntax: =GETPIVOTDATA (Data.
Field, Pivot. Table. Cell, Field. Name 1, Item 1, Field. Name 2, Item 2, . Each of these columns needs to have a label which acts as the identifier for the entire column. Each of these identifies can be moved around and placed in four “slots”.
- EXCEL PIVOT TABLE David Geffen School of Medicine, UCLA Dean’s Office Oct 2002.
- This sample Excel document contains student course registration data for use in generating pivot tables. It should be used in conjunction with the Creating Pivot.
- You can use PowerPivot sample data to learn how to use PowerPivot for Excel by completing the tutorial, exploring Data Analysis Expressions (DAX), and trying out.
There are four of these slots in a pivot table: Each Field in the pivot table would have one or more items. For example in this case, the field “Region” has the names of states (such as Alabama, Alaska, Arizona, Idaho, Illonois etc) Each row of the pivot table now shows the value of “Actual Sales” that took place in a particular region. Keeping this structure of the pivot table in mind, lets dive straight into getting to know the GETPIVOTDATA formula a little better. A we saw previously, the syntax of the GETPIVOTDATA formula is : =GETPIVOTDATA (Data. Field, Pivot. Table.
Cell, Field. Name 1, Item 1, Field. Name 2, Item 2, . Sum of Sales etc.)Pivot. Table. Cell = Address of any cell located inside the pivot table. This helps the application know which pivot table to use while returning the values. Field. Name = Name of a particular Field present in the Pivot Table.
Item = Name of a particular Item present in the Pivot Table. Please keep in mind that any string values must be enclosed in quotes (Ex. Cell references should be used without quotes. Example of GETPIVOTDATA formula. The easiest way to write a GETPIVOTDATA formula is to simply select a cell and then after pressing the = sign, select a cell located within the pivot table whose value you want to read as shown below. In the above example the GETPIVOTDATA formula works out be something like this: =GETPIVOTDATA(“Actual. Sales”,$B$1. 2,”Month”,DATE(2.
Region”,”Alabama”)Now if you study this formula closely, you would see that the first parameter is “Actual. Sales”. Why because that in the name of the field from which we would like to extract the data. The second parameter is the value of any cell in the pivot table. Typically excel will make it the very first cell of the pivot table but there is no restriction and you can change this to your liking till the time the cell resides inside the pivot table. After the first and the second parameter, the remaining parameters are just pairs of field name and items – in our case the first pair is “Month” & date (3.
Aug- 0. 8) while the second pair is “Region” with item as “Alabama”. Essentially the GETPIVOTDATA formula above can be read as: Fetch value of “ACTUAL SALES” where “Month” = 3. Aug- 0. 8 AND “Region” = “Alabama”. Important Point: Keep in mind that GETPIVOTDATA will return only those values which can be located on screen (in one particular cell) – which means that if a particular combination is possible but is not available in the present structure of the pivot table and hence is not summarized in a single cell, it will return an error. Download Video From Youtube Realplayer Mac. In other words, although a combination may be viable, if the entire combination cannot be identified as a single individual cell (although you may be able to get the value by summing multiple cells), GETPIVOTDATA will not give correct results. Hence for GETPIVOTDATA to work correctly, you may need to rearrange the table.
Let’s take an example. Suppose you wanted to get the total value of sale for the product category “Electronics” for the month of Aug. In the first table, we can find the value but indirectly – we will have to sum of the individual values of the product across all regions. Which also means that if we wanted to locate a single cell that has the value we are looking for, we would fail. Hence the GETPIVOTDATA formula shown below would fail.
Now let’s rearrange the pivot table a bit. Let’s move the product to the first position in the row fields and the regions to the second. Now we do have a single cell which can give us the value we are looking for. Hence the GETPIVOTDATA function in the second case returns a proper value without any error. Modifying the GETPIVOTDATA formula to make it even more dynamic. By default, the GETPIVOTDATA formula will update whenever the pivot table gets updated with fresh data points. However due to its structure, the GETPIVOTDATA formula possesses can be made much more versatile.
If you look at the structure of the GETPIVOTDATA formula, it has a number of (Field Name, Item) keys. Now both these parameters can be changed on the fly but let’s focus on the second param – Item. Let’s see how we can make a single GETPIVOTDATA formula return different values based on different criteria. For example let’s replace “Alabama” with a cell reference say, B2 in the following formula: GETPIVOTDATA(“Sum of Actual. Profit”,$A$5, “Region”, “Alabama”, “) changed to.
GETPIVOTDATA(“Sum of Actual.
Excel Pivot Tables - Tutorials by www. Excel Pivot Tables. Long ago, there was a Chart Wizard in Excel, and it had some built- in Combination Chart Types, like Column- Line. The Chart Wizard disappeared in Excel 2. You could still create combo charts in Excel 2. Combo Charts in Excel 2. In Excel 2. 01. 3, it’s easier to change a chart to a combo chart.
Right- click on the chart, and click Change Chart Type. At the left, select Combo as the category. At the top, select one of the built- in combo types, or click the last option, to create a custom combo type. At the bottom, you can change the chart type for any series, and select which series to plot on a Secondary axis. Click OK when you’re finished, to see the completed chart on the worksheet. Download the Sample File.
You can download the sample file for this tutorial from my Contextures website: Pivot Chart Tutorial. Watch the Video. To see the steps for creating a pivot chart, and changing it to a combination column- line chart, please watch this short video. Or watch on You. Tube: Create Column Line Chart for Excel 2.